Groups

How to

1. Access Groups Manager
2. Add, Edit or Remove Groups
3. Add Users to Groups

Accessing Groups Manager

To use the Groups Manager you must be logged in with the administrator toolbar visible across the top of your screen. Select the button and then Groups from the drop down menu on the left of your screen.

The Groups Manager will look similar to the one below, showing each of the groups currently linked to your system.

The Manager Options menu appears on the left side of the screen.

Up to ten objects will appear on each page of the Manager. When more than ten exist in a folder the top of the Manager will change. Forward and back arrows allow movement through the pages. The drop down list shows the ID numbers for the objects on each page.

Adding, Editing or Removing Groups

Groups are nothing more than textual-descriptions of a cluster of people. They do not necessarily give or take power away from a user based on their naming. To do that, groups or users can be given specific privileges via the Object Permissions Manager or the Admin Accounts Manager.

Adding

To add a group, simply click the 'Add Group' button in the Manager Options Menu whilst in the Group Manager. This will load the group details.

Give the new group a reference Name as well as a short Description. Clicking 'Save' will add the new group to the Group Manager.

Editing

Only non-system groups can be edited. Generally your Aplinx system has two such groups: Administrators and World. While users may be added or have their permissions for this group removed, the title and descriptions for these groups cannot be changed.

Additional groups that have been added by adminsitration users will have a radio button next to their ID number in the Groups Manager. This identifies the group as being editable or removable from the system.

• To Edit a group, select the Radio button next to that group's ID number and click 'Edit' from the Manager Options Menu on the left of your screen.

• The Edit screen is identical to the Group Details screen seen when a group is initially created. Click 'Save' to confirm any alterations that are made to the Name and/or Description.

Removing

As with Editing, only non-system groups may be removed. The Aplinx system requires both Admin and World user groups in order to functions correctly. All other user groups (identified by the existence of a Radio button next to their ID number) may be removed should you, the administration user, choose.

Once a group has been removed from the system, all users associated with that group may loose associated permissions. If this is done, an administration user may be required to reset such user's permissions.

• To remove a group, select the radio button next to the ID number of the group you wish to delete.
• Click 'Delete' from the Manager Options Menu.
  • A prompt will appear:
    

Select 'Ok' to confirm the deletion of the selected group.

Add a User to a Group

Users cannot actually be added to a group via the Groups Manager. Instead, users must be added on an individual basis via the Users Manager.

• When in the Users Manager, select the Radio Button next to the ID number of the user who's group access you wish to affect.
• Click on the 'Groups' button from the Manager Options Menu on the left of your screen. This will load a screen showing all groups currently available within your Aplinx system. If you have not added any groups, this list will be empty. Groups in which the user is already a member can be identified by a tick.
• You can alter the groups that a user is a member of, by ticking or unticking the respective checkboxes.

Select the 'Save' button to confirm changes to the user's group status.