Articles

How to

1. Access Article Manager
2. Add an Article
3. Edit Articles
4. Delete Articles
5. Use Folders

Accessing the Article Manager

To access the Article Manager you must be logged in with the administrator toolbar visible at the top of your screen. Select the button from the administrator toolbar. This will load the Content Menu, from here select 'Articles'.

The Article Manager will load. Articles currently in your system will be shown in the table on the right. The Manager Options menu is on the left.

Up to ten articles will appear on each page. When more than ten images exist in a folder the top of the Manager will change. Forward and back arrows allow movement through the pages. The drop down list on the right shows the ID numbers for the objects on each page.

Adding Articles

New Articles:

To add an article, enter the Article Manager and click on the 'Add Article' button in the Manager menu. To add the new article into a specific folder, select the folder name from the Folder drop down list before clicking 'Add Article'.

A new page will load. In the text box type the name for the new article. This name will help identify the article in the Manager.

Click 'Create' and the new article will appear at the end of the articles list in the Manager.

The default text in the new article is equal to the title given above.

Duplicating Articles:

A new article may also be created by duplicating another. This is particularly handy when creating numerous articles with the same layouts or heading styles.

To duplicate an article:

• Select the radio button next to the original article in the Article Manager.
• Click 'Duplicate' in the Manager Options menu.

The new article will appear at the end of the Article Manager in the same folder as the original. Both articles will have the same title and content. The new article will have a different ID number. Editing or deleting one article will not affect the other.

Warning: Images and other objects that have been inserted into one article will not be duplicated when that article is duplicated. Editing any objects (eg: resizing or overwriting an image) will affect all instances where that object appears in the system.

Editing Articles

Editing articles takes place in the Article Editor. The WYSIWYG editor has cross-browser and cross-platform support. It will work on a Mac, Linux or Microsoft Windows as long as Javascript is enabled and an up to date Browser is used. There are two methods used to access it, either via the Article Manager or from an article inserted on a page or Masterpage. Both are explained below.

Viewing the Current Article:

Selecting the radio button next to an article and clicking 'View' from the Manager Options menu will open up a pop up-window containing the selected article. You will be unable to modify it in this window.

Changing the Article Title:

Altering the title of an article will not affect the default or current contents of an existing article. This will only affect what appears in the Article Manager.

To change the title of an article select the radio button next to that article and then click the 'Metadata' button from the Manager menu.

For more information see Metadata.

Editing Via the Article Manager:

1. In the Article Manager select the radio button next to the article you wish to edit.
2. Select the 'Edit' button from the Manager Options menu on the left side of the screen.

The Article Editor will open with the contents of the selected article displayed. For more information on editing articles see Article Editor.

Editing Via the Page or Masterpage:

When an article has been inserted onto a page or Masterpage you may edit it when logged in with the administrator toolbar visible at the top of your screen. In edit mode, the grey button will be visible above each editable article.

Select the button belonging to the article you wish to edit. The Edit Article menu will appear on the left side of your screen. Select 'Edit Article' from this menu to open the Article Editor. For more information see Page Content.

Deleting Articles

Removing an article from the Article Manager will remove every instance where that article appears in your system. Removing an article in this manner can not be undone. Images and other objects used within a deleted article will not be removed from other articles/objects or the system.

If you wish to remove an article from a page but keep it in the Article Manager to be accessed or used again please refer to Page Content.

To delete an article from the Article Manager.

Select the radio button next to the article to be deleted. From the Manager Options menu on the left of the screen select 'Delete'. A small pop up window will appear. Select 'OK' to complete the deletion.

The Article Manager will refresh with the selected article will be removed from the Manager.

Using Folders

Folders are a handy way of sorting objects in your system. If you have a high content website often the number of articles will also be quite high. To assist in finding a particular article in the Article Manager it is often easier if it has been sorted into a folder or category.

The default folder that all articles will be added to is 'Unsorted Objects'. New folders are not created until you move the first article into them.

Creating a New Folder:

• Select the radio button next to the first article you wish to place in the new folder.
• Click the 'Folder' button in the Manager Options menu. The page will reload showing the 'Move to Folder' options.

To create a new folder, select 'Custom' from the drop down list and type the name of the new folder in the text box.

• Select 'Save' to create the folder.

Moving to an Existing Folder:

• Select the radio button next to the article you wish to move.
• Click the 'Folder' button in the Manager Options menu. The page will reload showing the 'Move to Folder' options.

To move the article into an existing folder, select the folder name from the drop down list.

• Select 'Save' to move the image to the folder.

To return an article to the Unsorted Objects folder:

• Select the radio button next the article you wish to move.
• Click the 'Folder' button in the Manager Options menu. The page will reload showing the 'Move to Folder' options.
• Select 'Custom' from the drop down list and this time leave the text box empty.
• To complete the move, click 'Save'.